Upcoming Event
Meet HOAi Fleet
Five million tasks completed. 90% of the job covered by end of 2026. Your new team is ready to start.
Total tasks completed
Management companies running HOAi
Of a manager's job, covered by end of 2026
Trusted by Industry Leaders
Features
Meet your next best hire
More communities shouldn't mean more hires. HOAi's AI Agents do the repetitive work so your team can focus on what matters.
Agents with actual job functions
Each agent owns a role: onboarding new communities, producing board packets, closing month-end financials. They coordinate with each other and work inside the tools your team already uses.
No new software
The Fleet works inside Teams, Outlook, SharePoint, and Vantaca. No new logins, no training, no extra tab to check.
Full transparency, every step
Every entry, every action, every charge is logged. You can see exactly what was done, who did it, and why. Override anything, anytime.
Product
Pick a job.
Watch it get done.
From community onboarding, to board packet preparation, to complete financial production. Each agent owns a job function, works on a schedule, and coordinates with the others. The task list below shows examples of work HOAi Fleet handles across your operations.
AI Does the Work
Teach AI your processes once, then watch them handle customer inquiries and complete tasks. It's like adding a whole team of tireless experts to your staff.
Closing-Related Inquiries
Escrow Team
Manage inquiries related to account closings for buyers and sellers.
Late Fee Explanation and Waiver
Collections Team
Handle late fee inquiries and waiver requests from customers.
One Time Draft Processing
Accounting Team
Handle one-time draft requests and potential auto draft schedule adjustments.
Compliance Enforcement
Compliance Team
Monitor and enforce HOA rules and regulations.
Check Payment Processing
Accounting Team
Provide information on sending payments by check to customers.
Account Linking
Customer Support Team
Link multiple accounts under a single login for customer convenience.
Check Insurance
Management Team
Verify and manage insurance policies for properties.
Assessment/Fee Clarification
Customer Support Team
Provide detailed explanations of assessments of fees to customers.
Architect Request Review
Architecture Team
Process and evaluate architectural modification requests.
Credit Balance Management
Accounting Team
Process credit balance applications, refunds, or auto draft modifications.
Financial Report Analysis
Management Team
Analyze and summarize large expenses for HOA communities.
Auto Draft Setup/Modification
Accounting Team
Assist customers in setting up or modifying their auto draft schedules.
Create Annual Budget
Management Team
Generate and optimize annual budgets for HOA communities.
You Approve the Results
You're always in control. Review AI's work, approve with a click, or make adjustments. Gain confidence in your AI employees.
Results
Real numbers from real companies
Speed & Quality
Process and code thousands of invoices in just minutes, reduce invoice payment time by 70%, and generate an annual budget in minutes with 100% adherence to company-specific rules. Lang Management saw a 53% capacity boost after deploying HOAi.
Happier People
Free up employees from tedious tasks so your team can focus on relationships and business growth. HOALiving saved 1,400+ hours in 90 days.
Efficiency
Enable AI to fully execute tasks like portal registrations, ARC form processing, resident request research, bank returns, and more, all in minutes.
Competitive Edge
Increase agility and competitiveness while attracting top talent with technology that enhances the work experience. RedBrick scaled 30% while maintaining 93% customer retention.
benefits
Results that speak for themselves
95%
Faster Accounting Decisions
Completed
Completed
1
Minute to Resolve
Thousands of
Residents Requests
>90%
Administrative Burden, Handled.
10,000+
Invoices Processed
in Minutes
Testimonials
What our customers say
AI is here, and if you're not going to pay attention to it, you will absolutely be left behind as a management company. With HOAi it creates efficiencies and gets work done that historically drives people crazy, it is extremely valuable.
Chris Maus
President & Managing Partner at CAMCO Management Company
We’re building trust in the AI. When the agent gets it right 99.9% of the time, people start asking: why am I doing this manually? Go do the work only you can do—let HOAi handle the rest.
Todd Short
Director Of Business Development & Chief Technology Officer at RedBrick Property Management
With HOAi, we cut accounts payable by 95% and budgeting time by 90%. More importantly, it gives us accuracy—and accuracy protects our reputation. That’s what wins us new business.
Andrew Sytnik
President at Fineman Management
HOAi processes accurately over 15,000 invoices a month in several minutes. I'm saving approximately $10,000 a month in labor costs. I'll save 1,100 hours of time each year with HOAi preparing our annual budgets. HOAi allows us to to work smarter and faster. HOAi will help you control your costs and will give you a competitive advantage.
Peter Greeves
CEO/Founder at EJF Real Estate Services, Inc
HOAi reduced 95% of our data entry and turned days of backlogged work into minutes. That speed isn’t just efficiency, it’s a competitive advantage in our market.
Alex Cudney
CEO at Mountain Valley
I viewed HOAi as my next best hire to scale quickly and efficiently—optimizing my operations without adding a lot more staff. It makes our life easier and we work smarter. AI, HOAi, helps us attract and retain talent.
Leslie Alvarez
Founder And President at Community Ace
For me, it’s about culture and quality of life. Vantaca and HOAi give us back the time to think—so we can focus on our values, our boards, and the work that really matters.
Clint McClure
CEO at McClure Management Inc.
We asked for scale without trade-offs. HOAi delivers always-on service and faster cycles—without compromising the community experience.
Lisa Turner
CEO at Silverleaf Management Group
Featured Case Study
The team cut average wait time from about four minutes to seconds, reduced unanswered calls, and kept human reps available for complex issues.
Silverleaf answers homeowners in seconds with HOAi Voice
Meet HOAi Fleet
Five million tasks completed. 90% of the job covered by end of 2026. Your new team is ready to start.
Total tasks completed
Management companies running HOAi
Of a manager's job, covered by end of 2026
Trusted by Industry Leaders
Features
Meet your next best hire
More communities shouldn't mean more hires. HOAi's AI Agents do the repetitive work so your team can focus on what matters.
Agents with actual job functions
Each agent owns a role: onboarding new communities, producing board packets, closing month-end financials. They coordinate with each other and work inside the tools your team already uses.
No new software
The Fleet works inside Teams, Outlook, SharePoint, and Vantaca. No new logins, no training, no extra tab to check.
Full transparency, every step
Every entry, every action, every charge is logged. You can see exactly what was done, who did it, and why. Override anything, anytime.
Product
Pick a job.
Watch it get done.
From community onboarding, to board packet preparation, to complete financial production. Each agent owns a job function, works on a schedule, and coordinates with the others. The task list below shows examples of work HOAi Fleet handles across your operations.
AI Does the Work
Teach AI your processes once, then watch them handle customer inquiries and complete tasks. It's like adding a whole team of tireless experts to your staff.
Closing-Related Inquiries
Escrow Team
Manage inquiries related to account closings for buyers and sellers.
Late Fee Explanation and Waiver
Collections Team
Handle late fee inquiries and waiver requests from customers.
One Time Draft Processing
Accounting Team
Handle one-time draft requests and potential auto draft schedule adjustments.
Compliance Enforcement
Compliance Team
Monitor and enforce HOA rules and regulations.
Check Payment Processing
Accounting Team
Provide information on sending payments by check to customers.
Account Linking
Customer Support Team
Link multiple accounts under a single login for customer convenience.
Check Insurance
Management Team
Verify and manage insurance policies for properties.
Assessment/Fee Clarification
Customer Support Team
Provide detailed explanations of assessments of fees to customers.
Architect Request Review
Architecture Team
Process and evaluate architectural modification requests.
Credit Balance Management
Accounting Team
Process credit balance applications, refunds, or auto draft modifications.
Financial Report Analysis
Management Team
Analyze and summarize large expenses for HOA communities.
Auto Draft Setup/Modification
Accounting Team
Assist customers in setting up or modifying their auto draft schedules.
Create Annual Budget
Management Team
Generate and optimize annual budgets for HOA communities.
You Approve the Results
You're always in control. Review AI's work, approve with a click, or make adjustments. Gain confidence in your AI employees.
Results
Real numbers from real companies
Speed & Quality
Process and code thousands of invoices in just minutes, reduce invoice payment time by 70%, and generate an annual budget in minutes with 100% adherence to company-specific rules. Lang Management saw a 53% capacity boost after deploying HOAi.
Happier People
Free up employees from tedious tasks so your team can focus on relationships and business growth. HOALiving saved 1,400+ hours in 90 days.
Efficiency
Enable AI to fully execute tasks like portal registrations, ARC form processing, resident request research, bank returns, and more, all in minutes.
Competitive Edge
Increase agility and competitiveness while attracting top talent with technology that enhances the work experience. RedBrick scaled 30% while maintaining 93% customer retention.
benefits
Results that speak for themselves
95%
Faster Accounting Decisions
Completed
Completed
1
Minute to Resolve
Thousands of
Residents Requests
>90%
Administrative Burden, Handled.
10,000+
Invoices Processed
in Minutes
Testimonials
What our customers say
AI is here, and if you're not going to pay attention to it, you will absolutely be left behind as a management company. With HOAi it creates efficiencies and gets work done that historically drives people crazy, it is extremely valuable.
Chris Maus
President & Managing Partner at CAMCO Management Company
We’re building trust in the AI. When the agent gets it right 99.9% of the time, people start asking: why am I doing this manually? Go do the work only you can do—let HOAi handle the rest.
Todd Short
Director Of Business Development & Chief Technology Officer at RedBrick Property Management
With HOAi, we cut accounts payable by 95% and budgeting time by 90%. More importantly, it gives us accuracy—and accuracy protects our reputation. That’s what wins us new business.
Andrew Sytnik
President at Fineman Management
HOAi processes accurately over 15,000 invoices a month in several minutes. I'm saving approximately $10,000 a month in labor costs. I'll save 1,100 hours of time each year with HOAi preparing our annual budgets. HOAi allows us to to work smarter and faster. HOAi will help you control your costs and will give you a competitive advantage.
Peter Greeves
CEO/Founder at EJF Real Estate Services, Inc
HOAi reduced 95% of our data entry and turned days of backlogged work into minutes. That speed isn’t just efficiency, it’s a competitive advantage in our market.
Alex Cudney
CEO at Mountain Valley
I viewed HOAi as my next best hire to scale quickly and efficiently—optimizing my operations without adding a lot more staff. It makes our life easier and we work smarter. AI, HOAi, helps us attract and retain talent.
Leslie Alvarez
Founder And President at Community Ace
For me, it’s about culture and quality of life. Vantaca and HOAi give us back the time to think—so we can focus on our values, our boards, and the work that really matters.
Clint McClure
CEO at McClure Management Inc.
We asked for scale without trade-offs. HOAi delivers always-on service and faster cycles—without compromising the community experience.
Lisa Turner
CEO at Silverleaf Management Group
Featured Case Study
The team cut average wait time from about four minutes to seconds, reduced unanswered calls, and kept human reps available for complex issues.
Silverleaf answers homeowners in seconds with HOAi Voice
Meet HOAi Fleet
Five million tasks completed. 90% of the job covered by end of 2026. Your new team is ready to start.
Total tasks completed
Management companies running HOAi
Of a manager's job, covered by end of 2026
Trusted by Industry Leaders
Features
Meet your next best hire
More communities shouldn't mean more hires. HOAi's AI Agents do the repetitive work so your team can focus on what matters.
Agents with actual job functions
Each agent owns a role: onboarding new communities, producing board packets, closing month-end financials. They coordinate with each other and work inside the tools your team already uses.
No new software
The Fleet works inside Teams, Outlook, SharePoint, and Vantaca. No new logins, no training, no extra tab to check.
Full transparency, every step
Every entry, every action, every charge is logged. You can see exactly what was done, who did it, and why. Override anything, anytime.
Product
Pick a job.
Watch it get done.
From community onboarding, to board packet preparation, to complete financial production. Each agent owns a job function, works on a schedule, and coordinates with the others. The task list below shows examples of work HOAi Fleet handles across your operations.
AI Does the Work
Teach AI your processes once, then watch them handle customer inquiries and complete tasks. It's like adding a whole team of tireless experts to your staff.
Closing-Related Inquiries
Escrow Team
Manage inquiries related to account closings for buyers and sellers.
Late Fee Explanation and Waiver
Collections Team
Handle late fee inquiries and waiver requests from customers.
One Time Draft Processing
Accounting Team
Handle one-time draft requests and potential auto draft schedule adjustments.
Compliance Enforcement
Compliance Team
Monitor and enforce HOA rules and regulations.
Check Payment Processing
Accounting Team
Provide information on sending payments by check to customers.
Account Linking
Customer Support Team
Link multiple accounts under a single login for customer convenience.
Check Insurance
Management Team
Verify and manage insurance policies for properties.
Assessment/Fee Clarification
Customer Support Team
Provide detailed explanations of assessments of fees to customers.
Architect Request Review
Architecture Team
Process and evaluate architectural modification requests.
Credit Balance Management
Accounting Team
Process credit balance applications, refunds, or auto draft modifications.
Financial Report Analysis
Management Team
Analyze and summarize large expenses for HOA communities.
Auto Draft Setup/Modification
Accounting Team
Assist customers in setting up or modifying their auto draft schedules.
Create Annual Budget
Management Team
Generate and optimize annual budgets for HOA communities.
You Approve the Results
You're always in control. Review AI's work, approve with a click, or make adjustments. Gain confidence in your AI employees.
Results
Real numbers from real companies
Speed & Quality
Process and code thousands of invoices in just minutes, reduce invoice payment time by 70%, and generate an annual budget in minutes with 100% adherence to company-specific rules. Lang Management saw a 53% capacity boost after deploying HOAi.
Happier People
Free up employees from tedious tasks so your team can focus on relationships and business growth. HOALiving saved 1,400+ hours in 90 days.
Efficiency
Enable AI to fully execute tasks like portal registrations, ARC form processing, resident request research, bank returns, and more, all in minutes.
Competitive Edge
Increase agility and competitiveness while attracting top talent with technology that enhances the work experience. RedBrick scaled 30% while maintaining 93% customer retention.
benefits
Results that speak for themselves
95%
Faster Accounting Decisions
Completed
Completed
1
Minute to Resolve
Thousands of
Residents Requests
>90%
Administrative Burden, Handled.
10,000+
Invoices Processed
in Minutes
Testimonials
What our customers say
AI is here, and if you're not going to pay attention to it, you will absolutely be left behind as a management company. With HOAi it creates efficiencies and gets work done that historically drives people crazy, it is extremely valuable.
Chris Maus
President & Managing Partner at CAMCO Management Company
We’re building trust in the AI. When the agent gets it right 99.9% of the time, people start asking: why am I doing this manually? Go do the work only you can do—let HOAi handle the rest.
Todd Short
Director Of Business Development & Chief Technology Officer at RedBrick Property Management
With HOAi, we cut accounts payable by 95% and budgeting time by 90%. More importantly, it gives us accuracy—and accuracy protects our reputation. That’s what wins us new business.
Andrew Sytnik
President at Fineman Management
HOAi processes accurately over 15,000 invoices a month in several minutes. I'm saving approximately $10,000 a month in labor costs. I'll save 1,100 hours of time each year with HOAi preparing our annual budgets. HOAi allows us to to work smarter and faster. HOAi will help you control your costs and will give you a competitive advantage.
Peter Greeves
CEO/Founder at EJF Real Estate Services, Inc
HOAi reduced 95% of our data entry and turned days of backlogged work into minutes. That speed isn’t just efficiency, it’s a competitive advantage in our market.
Alex Cudney
CEO at Mountain Valley
I viewed HOAi as my next best hire to scale quickly and efficiently—optimizing my operations without adding a lot more staff. It makes our life easier and we work smarter. AI, HOAi, helps us attract and retain talent.
Leslie Alvarez
Founder And President at Community Ace
For me, it’s about culture and quality of life. Vantaca and HOAi give us back the time to think—so we can focus on our values, our boards, and the work that really matters.
Clint McClure
CEO at McClure Management Inc.
We asked for scale without trade-offs. HOAi delivers always-on service and faster cycles—without compromising the community experience.
Lisa Turner
CEO at Silverleaf Management Group
Featured Case Study
The team cut average wait time from about four minutes to seconds, reduced unanswered calls, and kept human reps available for complex issues.