Meet Your Next Best Hire, Your AI Agent
HOAi allows you to hire and deploy an AI workforce that will revolutionize your business: optimize your operations, grow without adding staff, increase speed and quality and gain a competitive advantage.
Meet Your Next Best Hire, Your AI Agent
HOAi allows you to hire and deploy an AI workforce that will revolutionize your business: optimize your operations, grow without adding staff, increase speed and quality and gain a competitive advantage.
Meet Your Next Best Hire, Your AI Agent
HOAi allows you to hire and deploy an AI workforce that will revolutionize your business: optimize your operations, grow without adding staff, increase speed and quality and gain a competitive advantage.
Total tasks completed
Hours of work saved
Labor cost savings
Trusted by Industry Leaders
Features
Scale an AI workforce for your HOA operations
Scaling shouldn’t mean endless hiring, rising costs, and repetitive, tedious tasks. HOAi’s AI Agents break the cycle — working smarter and faster, so you can finally focus on what drives real growth.
Proactively Executes Work Independently
Runs 24/7 with no breaks, burnout, or downtime—producing over 4x the output of a typical employee while continuously learning and improving.
Executes Complex, Multi-Step Workflows
With deep expertise of a seasoned manager and the processing consistency and quality only AI can deliver.
Drives Results in Every Role
Process thousands of business emails, handle resident and board requests, prepare and deliver reports, manage budgets and more — all in minutes.
Product
Go Beyond Chat,
Experience True Automation
Don't just chat—experience AI that actually gets the work done.
AI Does the Work
Teach AI your processes once, then watch them handle customer inquiries and complete tasks. It's like adding a whole team of tireless experts to your staff.
Closing-Related Inquiries
Escrow Team
Manage inquiries related to account closings for buyers and sellers.
Late Fee Explanation and Waiver
Collections Team
Handle late fee inquiries and waiver requests from customers.
One Time Draft Processing
Accounting Team
Handle one-time draft requests and potential auto draft schedule adjustments.
Compliance Enforcement
Compliance Team
Monitor and enforce HOA rules and regulations.
Check Payment Processing
Accounting Team
Provide information on sending payments by check to customers.
Account Linking
Customer Support Team
Link multiple accounts under a single login for customer convenience.
Check Insurance
Management Team
Verify and manage insurance policies for properties.
Assessment/Fee Clarification
Customer Support Team
Provide detailed explanations of assessments of fees to customers.
Architect Request Review
Architecture Team
Process and evaluate architectural modification requests.
Credit Balance Management
Accounting Team
Process credit balance applications, refunds, or auto draft modifications.
Financial Report Analysis
Management Team
Analyze and summarize large expenses for HOA communities.
Auto Draft Setup/Modification
Accounting Team
Assist customers in setting up or modifying their auto draft schedules.
Create Annual Budget
Management Team
Generate and optimize annual budgets for HOA communities.
You Approve the Results
You're always in control. Review AI's work, approve with a click, or make adjustments. Gain confidence in your AI employees.
Results
Unlock game-changing results for your company
Speed & Quality
Process and code thousands of invoices in just minutes, reduce invoice payment time by 70%, and generate an annual budget in minutes with 100% adherence to company-specific rules.
Happier People
Free up employees from tedious tasks, allowing you to focus on relationships and business growth while improving resident and board satisfaction with faster, more detailed responses.
Efficiency
Enable AI to optimize roles across the company and fully execute tasks like portal registrations, ARC form processing, resident request research, bank returns, and more.
Competitive Edge
Increase agility and competitiveness to seize new market opportunities while attracting top talent to your company with cutting-edge technology that enhances the work experience.
benefits
Proven Results that
Drive Real Impact
faster invoice processing
Completed
Completed
minute to resolve
thousands of
residents requests
rule compliance, every time
invoices processed
in under 2 minutes
Testimonials
How leading companies drive peak performance with HOAi
AI is here, and if you're not going to pay attention to it, you will absolutely be left behind as a management company. With HOAi it creates efficiencies and gets work done that historically drives people crazy, it is extremely valuable.
Chris Maus
President & Managing Partner, CAMCO Management Company
We’re building trust in the AI. When the agent gets it right 99.9% of the time, people start asking: why am I doing this manually? Go do the work only you can do—let HOAi handle the rest.
Todd Short
Director of Business Development & Chief Technology Officer at RedBrick Property Management
With HOAi, we cut accounts payable by 95% and budgeting time by 90%. More importantly, it gives us accuracy—and accuracy protects our reputation. That’s what wins us new business.
Andrew Sytnik
President, Fineman Management
HOAi processes accurately over 15,000 invoices a month in several minutes. I'm saving approximately $10,000 a month in labor costs. I'll save 1,100 hours of time each year with HOAi preparing our annual budgets. HOAi allows us to to work smarter and faster. HOAi will help you control your costs and will give you a competitive advantage.
Peter Greeves
CEO/Founder, EJF Real Estate Services, Inc
HOAi reduced 95% of our data entry and turned days of backlogged work into minutes. That speed isn’t just efficiency, it’s a competitive advantage in our market.
Alex Cudney
CEO, Mountain Valley
I viewed HOAi as my next best hire to scale quickly and efficiently -- optimizing my operations without adding a lot more staff. It makes our life easier and we work smarter. AI, HOAi, helps us attract and retain talent.
Leslie Alvarez
Founder and President, Community Ace
For me, it’s about culture and quality of life. Vantaca and HOAi give us back the time to think—so we can focus on our values, our boards, and the work that really matters.
Clint McClure
CEO, McClure Management Inc.
We asked for scale without trade-offs. HOAi delivers always-on service and faster cycles—without compromising the community experience.
Lisa Turner
CEO, Silverleaf Management Group
Featured Case Study
Silverleaf answers homeowners in seconds with HOAi Voice
The team cut average wait time from about four minutes to seconds, reduced unanswered calls, and kept human reps available for complex issues.
Total tasks completed
Hours of work saved
Labor cost savings
Trusted by Industry Leaders
Features
Scale an AI workforce for your HOA operations
Scaling shouldn’t mean endless hiring, rising costs, and repetitive, tedious tasks. HOAi’s AI Agents break the cycle — working smarter and faster, so you can finally focus on what drives real growth.
Proactively Executes Work Independently
Runs 24/7 with no breaks, burnout, or downtime—producing over 4x the output of a typical employee while continuously learning and improving.
Executes Complex, Multi-Step Workflows
With deep expertise of a seasoned manager and the processing consistency and quality only AI can deliver.
Drives Results in Every Role
Process thousands of business emails, handle resident and board requests, prepare and deliver reports, manage budgets and more — all in minutes.
Product
Go Beyond Chat,
Experience True Automation
Don't just chat—experience AI that actually gets the work done.
AI Does the Work
Teach AI your processes once, then watch them handle customer inquiries and complete tasks. It's like adding a whole team of tireless experts to your staff.
Closing-Related Inquiries
Escrow Team
Manage inquiries related to account closings for buyers and sellers.
Late Fee Explanation and Waiver
Collections Team
Handle late fee inquiries and waiver requests from customers.
One Time Draft Processing
Accounting Team
Handle one-time draft requests and potential auto draft schedule adjustments.
Compliance Enforcement
Compliance Team
Monitor and enforce HOA rules and regulations.
Check Payment Processing
Accounting Team
Provide information on sending payments by check to customers.
Account Linking
Customer Support Team
Link multiple accounts under a single login for customer convenience.
Check Insurance
Management Team
Verify and manage insurance policies for properties.
Assessment/Fee Clarification
Customer Support Team
Provide detailed explanations of assessments of fees to customers.
Architect Request Review
Architecture Team
Process and evaluate architectural modification requests.
Credit Balance Management
Accounting Team
Process credit balance applications, refunds, or auto draft modifications.
Financial Report Analysis
Management Team
Analyze and summarize large expenses for HOA communities.
Auto Draft Setup/Modification
Accounting Team
Assist customers in setting up or modifying their auto draft schedules.
Create Annual Budget
Management Team
Generate and optimize annual budgets for HOA communities.
You Approve the Results
You're always in control. Review AI's work, approve with a click, or make adjustments. Gain confidence in your AI employees.
Results
Unlock game-changing results for your company
Speed & Quality
Process and code thousands of invoices in just minutes, reduce invoice payment time by 70%, and generate an annual budget in minutes with 100% adherence to company-specific rules.
Happier People
Free up employees from tedious tasks, allowing you to focus on relationships and business growth while improving resident and board satisfaction with faster, more detailed responses.
Efficiency
Enable AI to optimize roles across the company and fully execute tasks like portal registrations, ARC form processing, resident request research, bank returns, and more.
Competitive Edge
Increase agility and competitiveness to seize new market opportunities while attracting top talent to your company with cutting-edge technology that enhances the work experience.
benefits
Proven Results that
Drive Real Impact
faster invoice processing
Completed
Completed
minute to resolve
thousands of
residents requests
rule compliance, every time
invoices processed
in under 2 minutes
Testimonials
How leading companies drive peak performance with HOAi
AI is here, and if you're not going to pay attention to it, you will absolutely be left behind as a management company. With HOAi it creates efficiencies and gets work done that historically drives people crazy, it is extremely valuable.
Chris Maus
President & Managing Partner, CAMCO Management Company
We’re building trust in the AI. When the agent gets it right 99.9% of the time, people start asking: why am I doing this manually? Go do the work only you can do—let HOAi handle the rest.
Todd Short
Director of Business Development & Chief Technology Officer at RedBrick Property Management
With HOAi, we cut accounts payable by 95% and budgeting time by 90%. More importantly, it gives us accuracy—and accuracy protects our reputation. That’s what wins us new business.
Andrew Sytnik
President, Fineman Management
HOAi processes accurately over 15,000 invoices a month in several minutes. I'm saving approximately $10,000 a month in labor costs. I'll save 1,100 hours of time each year with HOAi preparing our annual budgets. HOAi allows us to to work smarter and faster. HOAi will help you control your costs and will give you a competitive advantage.
Peter Greeves
CEO/Founder, EJF Real Estate Services, Inc
HOAi reduced 95% of our data entry and turned days of backlogged work into minutes. That speed isn’t just efficiency, it’s a competitive advantage in our market.
Alex Cudney
CEO, Mountain Valley
I viewed HOAi as my next best hire to scale quickly and efficiently -- optimizing my operations without adding a lot more staff. It makes our life easier and we work smarter. AI, HOAi, helps us attract and retain talent.
Leslie Alvarez
Founder and President, Community Ace
For me, it’s about culture and quality of life. Vantaca and HOAi give us back the time to think—so we can focus on our values, our boards, and the work that really matters.
Clint McClure
CEO, McClure Management Inc.
We asked for scale without trade-offs. HOAi delivers always-on service and faster cycles—without compromising the community experience.
Lisa Turner
CEO, Silverleaf Management Group
Featured Case Study
Silverleaf answers homeowners in seconds with HOAi Voice
The team cut average wait time from about four minutes to seconds, reduced unanswered calls, and kept human reps available for complex issues.
Total tasks completed
Hours of work saved
Labor cost savings
Trusted by Industry Leaders
Features
Scale an AI workforce for your HOA operations
Scaling shouldn’t mean endless hiring, rising costs, and repetitive, tedious tasks. HOAi’s AI Agents break the cycle — working smarter and faster, so you can finally focus on what drives real growth.
Proactively Executes Work Independently
Runs 24/7 with no breaks, burnout, or downtime—producing over 4x the output of a typical employee while continuously learning and improving.
Executes Complex, Multi-Step Workflows
With deep expertise of a seasoned manager and the processing consistency and quality only AI can deliver.
Drives Results in Every Role
Process thousands of business emails, handle resident and board requests, prepare and deliver reports, manage budgets and more — all in minutes.
Product
Go Beyond Chat,
Experience True Automation
Don't just chat—experience AI that actually gets the work done.
AI Does the Work
Teach AI your processes once, then watch them handle customer inquiries and complete tasks. It's like adding a whole team of tireless experts to your staff.
Closing-Related Inquiries
Escrow Team
Manage inquiries related to account closings for buyers and sellers.
Late Fee Explanation and Waiver
Collections Team
Handle late fee inquiries and waiver requests from customers.
One Time Draft Processing
Accounting Team
Handle one-time draft requests and potential auto draft schedule adjustments.
Compliance Enforcement
Compliance Team
Monitor and enforce HOA rules and regulations.
Check Payment Processing
Accounting Team
Provide information on sending payments by check to customers.
Account Linking
Customer Support Team
Link multiple accounts under a single login for customer convenience.
Check Insurance
Management Team
Verify and manage insurance policies for properties.
Assessment/Fee Clarification
Customer Support Team
Provide detailed explanations of assessments of fees to customers.
Architect Request Review
Architecture Team
Process and evaluate architectural modification requests.
Credit Balance Management
Accounting Team
Process credit balance applications, refunds, or auto draft modifications.
Financial Report Analysis
Management Team
Analyze and summarize large expenses for HOA communities.
Auto Draft Setup/Modification
Accounting Team
Assist customers in setting up or modifying their auto draft schedules.
Create Annual Budget
Management Team
Generate and optimize annual budgets for HOA communities.
You Approve the Results
You're always in control. Review AI's work, approve with a click, or make adjustments. Gain confidence in your AI employees.
Results
Unlock game-changing results for your company
Speed & Quality
Process and code thousands of invoices in just minutes, reduce invoice payment time by 70%, and generate an annual budget in minutes with 100% adherence to company-specific rules.
Happier People
Free up employees from tedious tasks, allowing you to focus on relationships and business growth while improving resident and board satisfaction with faster, more detailed responses.
Efficiency
Enable AI to optimize roles across the company and fully execute tasks like portal registrations, ARC form processing, resident request research, bank returns, and more.
Competitive Edge
Increase agility and competitiveness to seize new market opportunities while attracting top talent to your company with cutting-edge technology that enhances the work experience.
benefits
Proven Results that
Drive Real Impact
faster invoice processing
Completed
Completed
minute to resolve
thousands of
residents requests
rule compliance, every time
invoices processed
in under 2 minutes
Testimonials
How leading companies drive peak performance with HOAi
AI is here, and if you're not going to pay attention to it, you will absolutely be left behind as a management company. With HOAi it creates efficiencies and gets work done that historically drives people crazy, it is extremely valuable.
Chris Maus
President & Managing Partner, CAMCO Management Company
We’re building trust in the AI. When the agent gets it right 99.9% of the time, people start asking: why am I doing this manually? Go do the work only you can do—let HOAi handle the rest.
Todd Short
Director of Business Development & Chief Technology Officer at RedBrick Property Management
With HOAi, we cut accounts payable by 95% and budgeting time by 90%. More importantly, it gives us accuracy—and accuracy protects our reputation. That’s what wins us new business.
Andrew Sytnik
President, Fineman Management
HOAi processes accurately over 15,000 invoices a month in several minutes. I'm saving approximately $10,000 a month in labor costs. I'll save 1,100 hours of time each year with HOAi preparing our annual budgets. HOAi allows us to to work smarter and faster. HOAi will help you control your costs and will give you a competitive advantage.
Peter Greeves
CEO/Founder, EJF Real Estate Services, Inc
HOAi reduced 95% of our data entry and turned days of backlogged work into minutes. That speed isn’t just efficiency, it’s a competitive advantage in our market.
Alex Cudney
CEO, Mountain Valley
I viewed HOAi as my next best hire to scale quickly and efficiently -- optimizing my operations without adding a lot more staff. It makes our life easier and we work smarter. AI, HOAi, helps us attract and retain talent.
Leslie Alvarez
Founder and President, Community Ace
For me, it’s about culture and quality of life. Vantaca and HOAi give us back the time to think—so we can focus on our values, our boards, and the work that really matters.
Clint McClure
CEO, McClure Management Inc.
We asked for scale without trade-offs. HOAi delivers always-on service and faster cycles—without compromising the community experience.
Lisa Turner
CEO, Silverleaf Management Group
Featured Case Study
Silverleaf answers homeowners in seconds with HOAi Voice
The team cut average wait time from about four minutes to seconds, reduced unanswered calls, and kept human reps available for complex issues.
Let's Transform your Management Experience
Unlock the potential of AI to streamline your community association management and enhance service quality.
